Training Building Blocks

Welcome to Building Blocks, our flexible Microsoft 365 training programme designed to fit seamlessly into the busy schedules of your employees. With a wide range of topics, each broken down into concise, hour-long sessions, you can pick and choose the areas that matter most to your organisation.

Whether you’re starting with the basics or looking to hone your advanced skills, Building Blocks offers targeted, efficient training on everything from essential tools like Word, Excel, and PowerPoint to powerful collaboration platforms like Teams and SharePoint, and advanced services like Power BI, Power Automate, and Power Apps.

Each session is crafted to provide practical expertise and actionable insights, enabling you to enhance productivity, streamline collaboration, and drive innovation within your organisation.

Why building blocks?

Organisations approach training through modular, short-session formats like the Building Blocks programme for several compelling reasons:

Flexibility and Convenience: Short, one-hour sessions allow employees to fit training into their busy schedules without significant disruption to their daily work. This flexibility encourages higher participation rates and ensures that learning can happen continuously alongside regular job responsibilities.
Focused Learning: Breaking down training into specific, manageable topics ensures that each session is highly focused. This targeted approach helps employees to concentrate on one area at a time, leading to better retention and understanding of the material.
Customised Learning Paths: Organisations can tailor the training to the specific needs of their employees by allowing them to pick and choose the sessions that are most relevant to their roles and responsibilities. This customisation maximises the relevance and impact of the training.
Improved Engagement: Short sessions are less likely to overwhelm employees and can keep their attention and engagement levels high. Interactive and varied session formats can further enhance participation and interest.
Scalability and Accessibility: Modular training can be easily scaled to accommodate different team sizes and can be accessed by employees across different locations and time zones. This makes it an ideal approach for global organisations or remote teams.
Continuous Development: Regular, short training sessions support a culture of continuous learning and development. Employees can steadily build their skills over time, which can lead to cumulative improvements in performance and productivity.
Quick Adaptation to Changes: The modular approach allows for rapid updates and additions to the training content in response to new technologies, tools, or organisational changes. This ensures that employees are always equipped with the latest knowledge and skills.
Cost-Effective: Short, targeted training sessions can be more cost-effective than long, comprehensive training programmes. They reduce the need for extensive time away from work, which can be costly for the organisation.

By adopting this approach, organisations can enhance their training effectiveness, support employee development, and ultimately drive better business outcomes.

Building Blocks Catalogue

Microsoft 365 Overview

Introduction to Microsoft 365: Overview and Benefits

Microsoft 365 is a comprehensive suite of cloud-based productivity and collaboration tools designed to help businesses operate more efficiently and effectively. This session introduces the core components of Microsoft 365, including Office applications, cloud services, and advanced security features. Participants will learn about the key benefits of using Microsoft 365, such as increased productivity, enhanced collaboration, and seamless access to tools from any device, anywhere.

Microsoft 365 Admin Centre: Basic Navigation and Features

The Microsoft 365 Admin Centre is the central hub for managing your Microsoft 365 environment. This session covers the basics of navigating the Admin Centre, providing an overview of its layout, key features, and functionalities. Participants will learn how to access and manage user accounts, configure settings, monitor service health, and utilise administrative tools to optimise their organisation’s use of Microsoft 365 services.

User and Group Management in Microsoft 365

Effective user and group management is essential for maintaining a secure and organised Microsoft 365 environment. This session focuses on the processes involved in creating, managing, and maintaining user accounts and groups within Microsoft 365. Participants will explore various user roles, learn how to assign licences, configure security settings, and manage group memberships to facilitate efficient collaboration and resource management across their organisation.

Microsoft Word

Microsoft Word: Essential Features and Tips

Microsoft Word is a powerful word processing application that forms the backbone of many business documentation processes. This session introduces participants to the essential features of Word, including creating and formatting documents, utilising templates, and inserting various elements like tables, images, and charts.

Participants will also learn useful tips and shortcuts to streamline their workflow, ensuring they can produce professional-looking documents efficiently and effectively.

Microsoft Word: Advanced Features and Tips

Building on the essentials, this session delves into the advanced features of Microsoft Word, aimed at enhancing productivity and document sophistication.

Participants will explore features such as advanced formatting techniques, the use of styles and themes, creating and managing complex documents with sections and breaks, and leveraging tools like mail merge, track changes, and comments for collaboration.

This training will empower users to fully exploit Word’s capabilities to produce detailed, high-quality documents.

Microsoft Excel

Microsoft Excel: Basic Functions and Data Management

Microsoft Excel is a versatile spreadsheet application widely used for data management and analysis. This session covers the basics of Excel, introducing participants to its interface, essential functions, and data management capabilities.

Participants will learn how to create and format spreadsheets, input and organise data, use basic formulas and functions, and create simple charts. This foundational knowledge will enable users to efficiently manage and analyse data for various business needs.

Microsoft Excel: Advanced Functions and Data Analysis

This session builds on the basics by exploring the advanced features of Microsoft Excel, focusing on enhancing data analysis and visualisation skills.

Participants will learn how to use complex formulas, pivot tables, and advanced functions such as VLOOKUP, HLOOKUP, and IF statements. Additionally, they will explore data analysis tools like conditional formatting, data validation, and what-if analysis. By mastering these advanced features, users can perform sophisticated data analysis and make informed business decisions based on their findings.

Microsoft PowerPoint

Microsoft PowerPoint: Creating Effective Presentations

Microsoft PowerPoint is a widely-used tool for creating impactful presentations. This session introduces participants to the essential features of PowerPoint, covering the basics of slide creation, design, and formatting.

Participants will learn how to use templates, insert multimedia elements such as images, videos, and audio, and apply animations and transitions to enhance their presentations. The focus will be on creating clear, engaging, and professional presentations that effectively convey information to their audience.

Microsoft PowerPoint: Advanced Features and Tips

This session dives deeper into the advanced features of Microsoft PowerPoint, aimed at refining and elevating presentation skills. Participants will explore techniques for creating custom slide layouts, using advanced animation and transition effects, and incorporating interactive elements such as hyperlinks and action buttons.

They will also learn about collaboration tools, like co-authoring and comments, as well as tips for delivering presentations more effectively. By leveraging these advanced features, users can create dynamic and interactive presentations that captivate and engage their audience.

Microsoft Outlook

Microsoft Outlook: Email and Calendar Management

Microsoft Outlook is a powerful application for managing emails, calendars, contacts, and tasks, essential for daily business communication and organisation.

This session introduces participants to the core features of Outlook, including composing and organising emails, using the calendar for scheduling meetings and appointments, managing contacts, and utilising tasks for personal productivity. Participants will learn how to efficiently navigate the Outlook interface, apply rules and filters to manage their inbox, and integrate calendar and task functionalities to streamline their workflow.

Microsoft Outlook: Advanced Features and Tips

Building on the basics, this session explores the advanced features of Microsoft Outlook, aimed at enhancing productivity and communication efficiency.

Participants will learn about advanced email management techniques, such as using categories, flags, and search folders, as well as configuring and using Quick Steps for repetitive tasks. The session will also cover advanced calendar features, like sharing calendars, setting up recurring appointments, and using calendar groups. Additionally, participants will explore collaboration tools, such as delegation and shared mailboxes, to improve team communication and coordination.

Microsoft OneNote

Microsoft OneNote: Organising Notes and Collaboration

Microsoft OneNote is a versatile digital note-taking application that helps users capture, organise, and share information.

This session introduces participants to the basic features of OneNote, including creating and organising notebooks, sections, and pages. Participants will learn how to input various types of content, such as text, images, and audio recordings, and use tags and search functions to keep their notes organised.

The session will also cover basic collaboration features, allowing users to share notebooks and work together in real-time.

Microsoft OneNote: Advanced Features and Tips

This session delves into the advanced capabilities of Microsoft OneNote, focusing on enhancing productivity and collaboration.

Participants will explore advanced note-taking techniques, such as using linked notes, creating templates, and embedding files and multimedia. The session will also cover integration with other Microsoft 365 applications, like Outlook and Teams, to streamline workflows.

Additionally, participants will learn about advanced collaboration features, including managing shared notebooks, setting permissions, and using version history to track changes.

By mastering these advanced features, users can optimise their note-taking and collaboration processes.

Microsoft Teams

Microsoft Teams: Introduction and Basic Features

Microsoft Teams is a collaborative platform designed to integrate people, content, and tools for enhanced teamwork.

This session introduces participants to the basics of Teams, including how to set up teams and channels, navigate the interface, send messages, and make video and voice calls. Participants will learn how to schedule meetings, share files, and use the chat function for real-time communication.

This foundational knowledge will enable users to start collaborating effectively with their colleagues.

Microsoft Teams: Running Meetings

Efficiently managing meetings in Microsoft Teams is crucial for productive collaboration. This session covers the essentials of scheduling and running meetings in Teams.

Participants will learn how to schedule meetings, invite attendees, and configure meeting settings. The session will also cover in-meeting features such as screen sharing, using the whiteboard, recording meetings, and managing participant roles. By mastering these features, users can ensure their meetings are well-organised and effective.

Microsoft Teams: Chats and Conversations

The chat and conversation features in Microsoft Teams are designed to facilitate seamless communication. This session focuses on how to use these features effectively, including starting one-on-one and group chats, using @mentions, and managing conversation threads in channels.

Participants will learn how to share files, use rich text formatting, and integrate emojis, GIFs, and stickers to enhance their communication.

Additionally, the session will cover how to search for and manage messages to keep conversations organised.

Microsoft Teams: Collaboration

Microsoft Teams provides various tools to enhance collaboration among team members. This session delves into these collaborative features, such as file sharing and co-authoring documents in real-time.

Participants will learn how to integrate other Microsoft 365 applications, like SharePoint, OneNote, and Planner, to streamline workflows and improve productivity.

The session will also cover the use of tabs, connectors, and apps to customise teams and channels, making Teams a central hub for collaborative work. By leveraging these tools, users can significantly enhance their teamwork and project management capabilities.

Microsoft SharePoint

Microsoft SharePoint: Introduction and Site Management

Microsoft SharePoint is a robust platform for creating, managing, and sharing intranet sites. This session introduces participants to the fundamentals of SharePoint, including navigating the SharePoint interface, understanding the different types of sites (communication sites and team sites), and setting up new sites.

Participants will learn how to customise site layouts, manage site permissions, and configure site settings to align with their organisation’s needs, providing a solid foundation for effective site management.

Microsoft SharePoint: Document Libraries and Collaboration

Document libraries are a core component of SharePoint, designed to manage and share documents efficiently. This session focuses on creating and managing document libraries, including uploading and organising files, setting version history, and using metadata for better file categorisation.

Participants will learn how to share documents, set permissions, and collaborate in real-time using co-authoring features. The session will also cover best practices for document management to ensure secure and efficient collaboration within teams.

Microsoft SharePoint: Lists and Workflow Automation

SharePoint lists are a powerful tool for managing structured data and automating workflows. This session covers the creation and management of lists, including using built-in templates and customising columns and views.

Participants will learn how to utilise SharePoint’s workflow automation capabilities, such as creating simple approval workflows with Power Automate and integrating lists with other Microsoft 365 applications. By mastering lists and workflows, users can streamline their processes and improve productivity.

Microsoft SharePoint: Advanced Features and Customisation

This session explores the advanced features and customisation options available in SharePoint. Participants will learn how to use web parts to enhance site functionality, configure site navigation, and implement branding and design customisations to align with their organisation’s identity.

The session will also cover integrating SharePoint with other Microsoft 365 services, such as Teams and OneDrive, to create a cohesive digital workspace. By leveraging these advanced features, users can create highly customised and efficient SharePoint environments tailored to their specific needs.

OneDrive for Business

OneDrive for Business: File Storage and Sharing

OneDrive for Business is a cloud-based storage solution that allows users to store, sync, and share files securely.

This session introduces participants to the basics of OneDrive for Business, including how to navigate the interface, upload and organise files, and use the mobile app. Participants will learn how to share files and folders with colleagues, set permissions, and collaborate in real-time on documents.

This foundational knowledge will help users effectively manage their personal and shared files.

OneDrive for Business: Syncing and Collaboration

Syncing files across devices and collaborating with team members are key features of OneDrive for Business. This session focuses on how to set up and manage file syncing between OneDrive and local devices using the OneDrive sync client.

Participants will learn how to access and edit files offline, resolve sync conflicts, and ensure data is up-to-date across all devices.

The session will also cover advanced collaboration features, such as co-authoring documents, using version history to track changes, and integrating OneDrive with other Microsoft 365 applications like Teams and SharePoint to enhance teamwork and productivity.

Microsoft Power Automate

Microsoft Power Automate: Introduction to Automation

Microsoft Power Automate is a service that allows users to create automated workflows between their favorite apps and services to synchronize files, get notifications, and collect data.

This session introduces participants to the basics of Power Automate, including navigating the interface, understanding different types of flows, and using templates to create automated workflows quickly. Participants will learn how to build simple workflows to automate routine tasks, such as sending notifications, copying files, and collecting data from forms.

This foundational knowledge will help users start automating their processes and improving efficiency.

Microsoft Forms

Microsoft Forms: Creating Surveys and Polls

Microsoft Forms is a tool that allows users to create surveys, quizzes, and polls to collect feedback and data from respondents.

This session introduces participants to the basics of Microsoft Forms, including how to create and design forms, add various types of questions (multiple choice, text, rating, etc.), and customize the appearance and settings of the forms.

Participants will learn how to distribute forms via links, email, or QR codes, and how to embed forms into websites or Microsoft 365 applications. This foundational knowledge will enable users to effectively gather and analyse responses for various purposes.

Microsoft Planner

Microsoft Planner: Task Management and Collaboration

Microsoft Planner is a task management tool that helps teams organise and track work visually. This session introduces participants to the basics of Microsoft Planner, including how to create a new plan, set up and manage tasks, and organise tasks into buckets.

Participants will learn how to assign tasks to team members, set due dates, and add labels for better categorisation. The session will also cover how to use the Planner interface to track progress, update task statuses, and collaborate with team members by adding comments and attachments to tasks.

This foundational knowledge will enable users to effectively manage tasks and improve team productivity.

Microsoft Bookings

Microsoft Bookings: Scheduling and Appointment

Microsoft Bookings is an online scheduling tool that helps businesses manage appointments and bookings efficiently. This session introduces participants to the basics of Microsoft Bookings, including setting up a Bookings page, configuring business information, and creating services.

Participants will learn how to customise booking forms, set staff availability, and manage customer appointments. The session will also cover how to share the booking page with customers and integrate Bookings with calendars to keep track of appointments.

This foundational knowledge will enable users to streamline their scheduling processes and improve customer service.

Getting started with Building Blocks

To get started with building blocks, we first of all like tomeet with you and discuss your training objectives to make sure that this going to give you what you need.

We can then decide on how many building blocks will help you to achieve that based on your time, budget and what is going to maximise the benefits to your organisation.

We work together to ensure that the training sessions also deliver the messages that you want with regard to governance and guidance.

Together we then communicate the training courses, load trainees onto the sessions, and away we go!

Frequently Asked Questions

What is the Building Blocks training programme?

Building Blocks is a comprehensive Microsoft 365 training programme designed to provide targeted, hour-long sessions on various Microsoft 365 applications and services. It allows participants to pick and choose the topics most relevant to their needs and schedules.

Who is the Building Blocks programme suitable for?

The programme is suitable for anyone looking to improve their proficiency with Microsoft 365, including beginners, intermediate users, and advanced users. It is ideal for employees at all levels who use Microsoft 365 tools in their daily work.

How are the training sessions structured?

Each training session is a one-hour, focused module covering a specific Microsoft 365 application or feature. The sessions are designed to be interactive and practical, providing hands-on experience and actionable insights.

Can I customise my learning path?

Yes, participants can customise their learning paths by selecting the sessions that are most relevant to their roles and needs. This flexible approach allows for a personalised learning experience.

What topics are covered in the Building Blocks programme?

The programme covers a wide range of topics, including essential tools like Word, Excel, and PowerPoint, collaboration platforms like Teams and SharePoint, and advanced services like Power BI, Power Automate, and Power Apps.

Do I need any prior knowledge or experience with Microsoft 365 to participate?

No prior knowledge or experience is necessary. The programme is designed to cater to users of all skill levels, from beginners to advanced users.

Will I receive any materials or resources during the training?

Yes, participants will receive training materials and resources, such as slides, guides, and practice exercises, to support their learning during and after the sessions.

What if I miss a session?

Missed sessions may be recorded and made available for later viewing, or you can reschedule to attend the session at another time if offered.

How can I provide feedback on the training sessions?

Feedback can usually be provided through surveys or feedback forms distributed at the end of each session. Your organisation may also have a dedicated contact for training feedback.

What technical requirements are needed to participate in the training?

Participants will need a computer or mobile device with internet access. Specific software requirements, such as having Microsoft 365 applications installed, will be communicated ahead of the sessions.

How will this training benefit my organisation?

The training is designed to enhance your productivity, improve collaboration with colleagues, and equip your employees with advanced skills to leverage the full potential of Microsoft 365 tools, ultimately leading to more efficient and effective work processes.

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